Information Management Advisor

 

Location - Edinburgh, UK

Ref - IMA

Apply Now

Key Responsibilities

  • Administer and maintain the Electronic Document Management System (EDMS), including SharePoint.

  • Design, implement, and maintain document management workflows using Microsoft 365 Power Automate.

  • Ensure system configurations are thoroughly tested, effective, efficient, and scalable to support organisational growth.

  • Coordinate and maintain the Information Management Audit Schedule, conduct assigned audits, and record findings and actions.

  • Enforce document control processes governing the creation, review, approval, modification, distribution, and accessibility of internal and external documents.

  • Provide quality assurance and compliance oversight to ensure documents and records meet site licence requirements, statutory regulations, company standards, local directives, procedures, and safety requirements.

  • Manage user access permissions within the EDMS and deliver training to internal and external personnel to ensure user competency.

  • Provide ongoing user support and troubleshooting for document management systems and processes.

  • Deliver assigned work scopes effectively, ensuring quality and timely completion.

  • Monitor progress, identify potential issues, and proactively resolve problems as they arise.

  • Support the implementation and continuous improvement of the organisation's Information Management Strategy to enhance effectiveness and efficiency.

Skills & Experience

Essential

  • Experience administering Electronic Document Management Systems (EDMS), preferably SharePoint.

  • Strong knowledge of Microsoft 365, including Power Automate workflow development.

  • Understanding of document control, records management, and information governance principles.

  • Experience conducting audits and managing compliance-related activities.

  • Excellent organisational, communication, and stakeholder management skills.

  • Strong analytical and problem-solving abilities.

  • Ability to manage multiple priorities and work independently.

To find out more, please click the ‘Apply Now’ button below:

Apply Now
PermanentDuncan Martin